San Diego Parrot Head Club
Meeting Minutes

20 Mar 2018    Minutes Business Meeting March 20, 2018

Minutes for March 2018 Business Meeting

Charity selection for 2018

At the March 20th  we will be voting and ranking the top six charities chosen at our February meeting: American Foundation for Suicide Prevention, San Diego Chapter, Boys to Men Mentoring Network, Horses of Tir Na Nog, San Diego Brain Tumor Foundation, The Seany Foundation, and Us4Warriors. 

 

 This is process for voting at the March 20 meeting;

  • The 6 charities will make brief oral presentations (10 min) to the members in good standing who attend in person.  There will be no time for Q&A.
  • Each of these members will vote for one charity.  SDPHC will select the charities by the number of votes each receives.
    • In the case of any ties, members will vote on the tied charities for the specific rank.  It will be the same process of one vote per member.
    • The charities will receive funds based upon the number of votes they receive:
      • 1st & 2nd place: split the Anniversary Party proceeds
      • 3rd place: Pub Crawl proceeds
      • 4th place: November Happy hour proceeds
      • 5th and 6th place: receive money from SDPHC (TBD events)

You must be a current member as of 12/31/17.

 You MUST be present to vote. We do not accept absentee ballots for any reason. one vote per member.

 

To be eligible to vote for a charity in 2018, you must be a member in good standing by December 31, 2017

 

Presentation schedule

·         6: 00-6:10 PM-American Foundation for Suicide Prevention, San Diego Chapter

·         6:15-6:25 PM-Boys to Men Mentoring Network, Inc.

·         6:30-6:40 PM-Horses of Tir Na Nog

·         6:45-6:55-PM-San Diego Brain Tumor Foundation

·         7:00-7:10 PM-Seany Foundation

·         7:15-7:25 Us4 Warriors

Results

San Diego Brain Tumor Foundation and Seany Foundation

US4 Warriors

Horses of Tir Na Nog

American Foundation for Suicide Prevention, SD Chapter

Boys to Men Mentoring Network, INC

 

Proposal to amend SDPH Bylaws:  ARTICLE IV‑CHAPTER OFFICERS, EXECUTIVE BOARD AND ELECTIONS; Sections C.  EXECUTIVE BOARD, and D.  RESPONSIBILITIES OF ELECTED OFFICERS;

Section C, first sentence

Change number of Members At Large from 3 to 4

Change Section D by adding the following language at the end of the section

6 . Member at large Responsible for Fund Raising

a. Participate in all Executive Board decisions

             b. Serve as liaison between members and the Executive Board

c.       This specific Member At Large will have responsibility for All charitable donations and other charity related activities as designated by the BOD, e.g. Anniversary Party Silent Auction and other duties as designated by the President and the Executive Board

 

Approved by the general membership. Position will be filled at the April Elections.

 

Saturday April 7 Iron Man Triathlon Oceanside-Chuck/Gail

Please contact Gail Folsom gail@sdphc.org

 

Tuesday April 17, Business meeting and Club Elections-Bob

 

Saturday April 21 Pub Crawl, reservations open and beginning to fill up-Janice, Amanda, Bob

 

Tuesday May 15 Business meeting

 

Sunday June 3 Rock and Roll Marathon-Chuck/Sue

Contact Chuck Butler butlercg1@cox.net

 

Tuesday June 10, July 10 Business Meeeting

 

Weekend of July 14/15 and 21/22 OMBAC Over The Line Tournement-Bob

We will have our own private compound and will be sponsoring teams. Contact Gail by the April meeting if you are interested in participating on a team.

 

Tuesday August 14 Business meeting

 

Saturday September 8 Elkaritaville Gail

 

Tuesday September 18 Business meeting

 

Thursday through Saturday September 27-29 SDPHC Anniversary Party Fund Raiser-all

Donations Gift card basket

Members do a themed basket

 

House Concerts/Other Concerts

Saturday March 24, Berkley Hart Casa Tortuga

April 29, Claude Bourbon Casa Tortuga doors open at 1 PM

May 12, John Reno Casa Tortuga doors open at 1 PM

 

Outside Events see web sites for details

 

PHINS To the WestJune 7 - 9. Mesquite NV-registration open Prices increase April 1

Meeting of the Minds October 31, 2018 to Sunday November 4 Key West, registration open

San Felipe aka Meeting of the mind less November 8-9

 

Nov 16 Happy Hour

 

Dec 9 Holiday Party at Tio Leos, featuring Stars on the Water

 

Our meetings are held at Desi's Bar & Grillin Point Loma (across from Liberty Station). All members are welcome and encouraged to attend.

 
20 Feb 2018    Minutes Business Meeting Feb 20, 2018

February 2018 Business Meeting Minutes

Charity selection for 2018

9 Charities were nominated for 2018 consideration. Wendy has sent out an e mail on those, who they are and what they do.. Members are welcome to do more research on their own. But they will not be given time during the February meeting to discuss this research. Initial Vote - February 20th Business Meeting

  • Each member will vote for one charity. The 6 charities with the most votes will present at the March meeting.
    • This vote will be based on written summaries of the charity.  There will be no presentations from the charities.  
    • In the case of any ties, members will vote on the tied charities.  It will be the same process, one vote per member.

To be eligible to vote for a charity in 2018, you must be a member in good standing by December 31, 2017

 

 

Saturday  March 3 East County Half Marathon.

Please contact Gail Folsom gail@sdphc.org

 

Saturday April 7 Iron Man Triathlon Oceanside

Please contact Gail Folsom gail@sdphc.org

 

Tuesday April 17, Business meeting and Club Elections

 

Saturday April 21 Pub Crawl, bars to be determined reservations open and beginning to fill up

 

Sunday June 3 Rock and Roll Marathon

Contact Chuck Butler butlercg1@cox.net

 

Weekend of July 14/15 and 21/22 OMBAC Over The Line Tournament

We will have our own private compound and will be sponsoring teams. Details TBA

 

 Thursday through Saturday September 27-29 SDPHC Anniversary Party Fund Raiser

Sheila J has presented an idea that people collect business cards for businesses we patronize and pass on to her and she will contact them for donations. Bring cards to business meetings or events.

camping info is out.

Collecting items donations now.

Collecting used Hawaiian shirts now

 

House Concerts/Other Concerts

Saturday March 10, Southern Drawl Band Moonshine Flats-Music starts at 10 pm, $10 cover from 9 PM

Saturday March 10 Thom Shepard/ Cooley McCabe The Deck At Moonshine Flats, 

Sunday March 11 Southern Drawl Band Margaritaville Hollywood/Universal Citywalk

Saturday March 24, Berkley Hart Casa Tortuga

 

Outside Events see web sites for details

Apr. 27-28 Meeting of the Mindless Eldorado Beach San Felipe MX-registration open

Phins To the West June 7 - 9. Mesquite NV-registration open

June 6 PHINS pre-party at Tommy Rocker’s Las Vegas

Meeting of the Minds October 31, 2018 to Sunday November 4 Key West, registration open

 
 
Our meetings are held at Desi's Bar & Grill in Point Loma (across from Liberty Station). All members are welcome and encouraged to attend.

 

 

 
9 Jan 2018    Minutes of Jan 9, 2018 Business Meeting
Summary of Jan 9 meeting Small turn out due to illness and weather, based on attendance meeting was solely informational Discussed last quarter charity activities and summary of total money raised for charity Charity dinner at fast times raised $4000 for Autism Society of San Diego Holiday Party brought in 137 toys, 3 gift cards, and $200 for Toys 4 Tots total value of $2255 Report to PHIP for 2017 will show $60,195 raised for charity and 1183 volunteers who donated 5306 hours Membership Final snail mail request sent out to those who have not renewed When all is said and done we should be around 500 members Charity selection for 2018 Must be a current member as of December 31, 2017 nominate and vote Deadline to Nominate January 31 New procedures for charities they must complete a questionnaire answering questions like who do you get your money, what percentage goes to charity, is it local to SD County Also we are requesting charities follow up with a summary of what they did with our donation If more than 6 charities nominated first vote at February Meeting Tuesday 20 Final vote and ranking at March Meeting Tuesday March 20 Saturday March 3 East County Half Marathon We expect to participate but Gail is waiting for confirmation Saturday April 7 Iron Man Triathlon Oceanside We will be participating Chuck and Gail have attended one meeting Tuesday April 17, Business meeting and Club Elections 90 day notice required, Formal announcement will go out next week with details Saturday April 21 Pub Crawl, bars to be determined taking Reservations and money now Announcement and registration form posted on web site and going out to membership 1/10/17 Cost will again be $40 each, Two British Bus Company double deck buses Breakfast and registration at Paradise, Happy Hour to follow pub crawl featuring food and drink special, entertainment by Stars on the water, charity raffle and silent auction June 3 Rock and Roll Waiting to hear from them on ourinvolvement July 14-15 and 21-22 Over The Line Tournament Practice begins mid-Mar, Gail coordinating teams Members will pay $20 each, club will pay the balance of the registration fee. OTL signups are May 5, You may also sign up online, Team Captains will receive forms and information in advance. If you do not want to wait in line the deadline team submissions to me will be April 17 meeting Private members only compound, cost should be about the same, details and soliciting volunteers will be out shortly Thursday through Saturday September 27-29 SDPHC Anniversary Party Fund Raiser Camping registration on line and we are accepting reservations. Email will be sent out to membership this week. Details TBA Discussion on volunteers staying at assigned posts during their shift and catching those who need to renew when they check in Volunteer Appreciation event Amanda is working on and Volunteer Appreciation Party for those members who work 3 or me events from the Anniversary Party 2016 tot the Anniversary Party 27, there just over 100 members who our records show qualified Party will be late February, or very early March Details TBA House Concerts/Other Concerts Saturday January 20 Peter Sprague-Casa Tortuga doors open at 1 PM Saturday February 17th Jimmy Parrish-Casa Tortuga 1 pm Saturday March 10, Southern Drawl Band Moonshine Flats-Music starts at 10 pm, $10 cover from 9 PM Saturday March 10 Thom Shepard/ Cooley McCabe The Deck At Moonshine Flats, Time and details TBA Outside Events see web sites for details Apr. 27-28 Meeting of the Mindless El Dorado Beach San Felipe MX-registration open PHINS To the West June 7 - 9. Mesquite NV-registration open Meeting of the Minds October 31, 2018 to Sunday November 4 Key West, registration open
 
14 Nov 2017    Minutes from Nov 14, 2017 Business Meeting
Minutes Nov 14 business
Started 6:30mPM
Statement form the President on Sons of Charity
On November the 8th The East County California Guardian reported that Sons on Charity and its Founder and President Sam Mejia were under investigation for misuse of funds. They were one of the beneficiaries of the 2016 Anniversary Party. At the time they were nominated and selected they appeared to be an above board 501c (4) charity. The membership was impressed with Sons of Charity and following our established process selected them. We have had no contact with them since the 2016 Anniversary Party so there is no way any of this falls back on SDPHC. If you are interested in the article please go the ECC Guardian’s web page
 
 
Announcement of Dues Renewal
We are now in the 2017-2018 dues period. Approximately ¼ of our members need to renew. $30 individual, $35 family. Good until 083119. You may renewal at the meeting, on line via pay pal, or down loading, printing, and mailing in a renewal form. If you have any questions about your status please email Janice’ Berube Janice@sdphc.org
 
 
Information on Charity Dinner for Autism society of San Diego
1-Friday November 17, 5:00-10:00 Mark your calendars! Charity Happy Hour at Fast Times on Clairemont Drive (old Coastal Crave ) to benefit Autism Society of San Diego Entertainment by Classic Buzz, $15 RSVP to Amanda, may purchase on the website
2-solictation of volunteers
 
 
Food Bank
Wednesday November 29- we will return to the San Diego Food bank 6-8 PM
Members must go to Food Bank Web site to Volunteer, instructions and details sent out via e mail
 
 
SDPHC Holiday Party & Toy Drive 2017Sunday December 10
1-Time:  11am - 5pm Where: Tio Leo's Mexican Restaurant:
5302 Napa St, San Diego, CA 92110 This is a SDPHC Members Party, however, you may bring a guest. Members of any PHIP Parrot Head Club can attend, paying the price of a guest and toy. Since this is a catered party with a live band there will be a small donation requested to cover costs, $10 per member, $15 for a guest.
Each member and guest will pay suggested donation price to cover the cost of catering plus an Unwrapped Toy or $10. Gift Cards are welcome as well.  Donations will go to a local toy drive as will a portion of any proceeds from this event.
2-Solicitation of volunteers
 
Checks will be presented to the charities selected for our anniversary party. Approx 22,500 each. This could vary slightly due to some members not turning in wristband money yet. Please get it in.
 
 
House Concerts announced
November 18, Thom Shepard and Coley McCabe Casa Tortuga
 
December 2 Mike Nash, Casa Tortuga
 
 
2018 confirmed event dates announced, with details TBA
Possible Volunteer opportunity for January Water Stop that would donate to a charity of our
Choice??
April 7-Iron Man, Oceanside
April 21, Pub Crawl
 
Outside Events announced see web sites for details
Apr. 27-28 Meeting of the Mindless Eldorado Beach San Felipe MX-registration open
Phins To the West June 7 - 9. Mesquite NV-registration open
 
Next meeting possibly Jan 9, 2018